Finance Coordinator – Toronto

Finance Coordinator – Toronto

DesignAgency is one of the most distinguished design studios in Canada and our services are widely sought after, with clients in more than 26 cities and 9 countries worldwide. Our global success is based on our high level of design excellence and our ability to create special environments through narratives developed with the client. Working for leading companies, developers and hospitality groups, our clients work directly with one or more of our partners, reflecting our belief that great design requires leadership, focus and commitment. Our success is based on the excellence of our people, our diversity of experiences and our honest and open culture. 

General Responsibilities for Finance Coordinator

The Design Agency is looking for an experienced finance coordinator to perform operational and project accounting as part of the accounting team. The finance coordinator will be fully engaged in the accounting cycle and will possess the time-management skills necessary to meet all deadlines. The finance coordinator will report directly to the Financial Controller and will play a crucial role in this rapidly expanding business and will participate in the redesign and improvement of bookkeeping processes. This is a fast paced, high volume role; the successful candidate will be highly driven and always striving for improvement.

Roles & Responsibilities

For the Canadian parent company and its two global subsidiaries:

  • Assist in all aspects of the accounting cycle and reporting to the Controller
  • Monthly Client Billing
  • Accounts Receivable Posting
  • Vendor invoice entry and payment
  • Employee and Visa Expense Entry and payment
  • Sub-consultant invoice entry tracking and payment (“pay-when-paid”)
  • Bank and visa reconciliations
  • Payroll administration in ADP
  • Project contract and change order set up and timeline entry
  • Audit and verification of documents prior to input
  • Apply accounting principles, knowledge, and techniques to successfully manage the financial calendar
  • Other duties as needed

Skills and Attributes:

  • Must be very organized and detail-oriented
  • Ability to prioritize and manage time effectively
  • Proven ability to handle confidential information with integrity
  • Possess strong problem solving skills and excellent decision-making skills
  • Effective communicator both oral and written
  • In-depth knowledge of bookkeeping and accounting procedures
  • Continuous improvement mindset


  • Minimum of three years accounting or bookkeeping experience
  • Experience in project accounting and exposure to payroll processes is necessary
  • Experience in Ajera or similar project accounting software (highly desirable)
  • This position requires someone who will be very self-motivated and able to work remotely

If you believe that this could be a perfect fit for you, please apply immediately through our career centre, or if you know the perfect person for this position then feel free to forward this job posting. All applications will be kept in the strictest of confidence.